How Exact streamlined year-end tax reporting with Alphatax Provisioning

Insights from Roel van der Wit

Roel van der Wilt is responsible for the group’s tax position. While some tax work is handled internally, several jurisdictions work with preferred compliance partners. Roel oversees the tax packs, reviews data, and manages coordination across 40–45 entities globally.

Customer priorities

As a fast-paced, high-volume international business, internal stakeholders prioritise:

• Reliable and accurate tax provisioning
• Process efficiency during year-end close
• Minimal risk of data loss or error
• Clear oversight and reporting for group-level consolidation

Alphatax products used

• Alphatax Provisioning – Used to prepare, review, and consolidate tax provisions across global entities. Alphatax Provisioning is designed to eliminate the time-consuming tasks within an organisation’s tax accounting workflow, such as data gathering, entry and monitoring, allowing tax professionals to re-focus their time on tax position analysis.

Previous process & challenges

Prior to Alphatax Provisioning, the company relied heavily on Excel and had limited tooling integration. Manual processes, including re-entering zero values and risk of unsaved data, created inefficiencies. The new version solved several of these frustrations.

“It’s a much more pleasant experience. You no longer have to enter zeroes manually, and if you forget to save, your data isn’t lost because it’s automatically saved.”

Onboarding & support

While Roel did not set up the original version of Alphatax Provisioning, transitioning to the latest version was straightforward. Team members familiar with the earlier version had no issues adapting. A walkthrough demo helped reduce questions and smoothed adoption.

“We had to dive right in during the 2024 year-end closing, and honestly, I didn’t feel that anyone who had already worked with Alphatax Provisioning experienced difficulties.”

Alphatax’s support received high praise for its responsiveness and ongoing involvement.

“I’d give Alphatax’s support a 9. You’re approachable, helpful, and don’t just sell a tool—you offer real partnership.”

Key improvements & outcomes

The rollout of the latest version of Alphatax Provisioning introduced a series of practical enhancements that directly addressed common pain points experienced in earlier versions. While the overall structure remained familiar, thoughtful updates to usability, data handling, and process clarity made a noticeable difference in day-to-day use—especially for tax professionals managing complex reconciliations and reviews.

• User-Friendly Design: The interface is cleaner and more intuitive, improving the user experience.
• Improved Data Handling: No more manual zero entries or lost work due to unsaved data.
• Better Process Oversight: More structured handling of prior year adjustments and provision logic.

“For a tax accountant, it’s logical… it’s now better structured than the old version.”

These improvements may seem incremental, but they collectively enhance efficiency and user confidence. For teams working under pressure during close cycles, even small gains in structure and clarity can translate into more reliable outcomes and smoother collaboration.

What’s next

As Roel and his team continue to work with Alphatax Provisioning, they are focused not just on maintaining the current setup but on actively refining and expanding how the tool supports their tax processes. The experience so far has laid a strong foundation, and the team sees clear opportunities to deepen the tool’s value through smarter workflows and ongoing collaboration with Alphatax.

As the team evolves its use of Alphatax Provisioning, priorities include:

• Exploring Excel consolidation optimisation
• Enhancing the setup for greater efficiency
• Leveraging underutilised features to gain further value
• Advocating for future improvements like full balance sheet visibility during reviews and deeper system integration

By continuously refining their approach and collaborating on potential enhancements, the team aims to ensure Alphatax Provisioning not only meets today’s needs but continues to scale with the business and its growing complexity.

Why they recommend Alphatax Provisioning?

“For smaller companies without tooling, absolutely—I think Alphatax Provisioning is a great option for managing the tax position.”

Key takeaways

Roel van der Wilt’s experience with the latest version of Alphatax Provisioning demonstrates how targeted improvements can meaningfully enhance usability and process efficiency. The introduction of Alphatax Provisioning added key changes that supported smoother adoption, clearer workflows, and a more reliable user experience.

• Improved User Experience – The shift to the latest version was seamless, even during the busy 2024 year-end closing. Updates like automatic saving and eliminating manual zero entries made day-to-day use more intuitive and forgiving, especially for experienced users.
• Stronger Review Capabilities – While the logic around adjustments improved, Roel noted a key gap: the inability to view full balance sheets per entity during review. Adding this would significantly ease validation across 40+ tax packs.
• More Efficient Workflows – Workflow friction was reduced thanks to a clearer structure and better data integrity. While total time spent didn’t change, the process became smoother and more consistent—especially for seasoned users.
• High-Quality Support – Support from Alphatax remains a standout. With quick responses and a collaborative approach, the team earned a 9 out of 10. Roel praised their ongoing involvement as a true partner, not just a vendor.
• Scalable Across Multi-Entity Groups – Alphatax Provisioning is well-suited to companies operating across multiple countries. It’s especially valuable for smaller teams without existing tools, offering structure without being overly complex.